The process of planning an event can be stressful and can leave you feeling overwhelmed. Success in your event planning will highly depend on your ability to focus and prioritize on every task in priority order without being distracted by some things or being overwhelmed by the many things that might need your attention. Here are a few tips to help you through the planning stage.
– Be organized
Success is usually in the details when planning for an event. In fact, you will have to keep tracking multiple vendors, numerous tasks and changing your commotion lists, keep your guests happy. The planning can be a challenge for some people and daunting for others. For your event to be a success, you have to be organized and consider EOFY party ideas. If you are struggling to remember a deadline, it might require more effort. The planning process can take up to one year and you should remain organized throughout the planning stage. Organizational tools, which include templates and spreadsheets, will come in handy during your planning.
– Be personable
Most of the successful event planners are engaging, personable, good listeners and good conversationalists. And because events consist of groups of people – small and large – the planning is a social profession. Understand your target audience and the best way to communicate with them. However, you should not spend all your time on social events or client lunches. Spend some time on your work desk with a computer or phone negotiating with hotels and discussing menus.
– Communicate and listen clearly
Good communication skills are important – miscommunication can lead to many problems. Effective communication will help you listen and communicate the crucial details of your events. Start by writing an event proposal, writing contracts and drafting the thank you notes to VIPs and guest speakers. You should communicate your ideas to your team effectively and negotiate the hotel rates and extras from the vendors.
– Be creative
To be successful in your event planning, you will require more ideas. Creativity will help you change your ideas into a tangible thing. When planning events, you should take visions and bring them to real life. From the development of a theme for your party to come up with a decoration solution that will meet a smaller budget, creativity will play an important part in the event planning. Creativity will also help you solve issues as they arise.
At some levels of the event planning, you should expect to handle numerous tasks at once. You might need to negotiate hotel contracts, meet new people, discuss the potential guest speakers, book the caterers, explore the entertainment options, and interview the rental vendors. If you add the many events in the planning stage, you are likely to come up with a juggling act as the result. You should know how to multitask and keep the process moving without dropping a ball on any of the tasks.
An event starts in the planning stage. After getting a good idea of the type of furniture to use, write several sentences describing the purpose. Print them in bold letters and creative font, if you need something fancy. Hang it in the place you the see it on a daily basis.